Scientific Project Coordinator in Open-Source AI at the Tübingen AI Center (E13 TV-L; 100%)

At the Tübingen AI Center, you will help shape the future of 'AI made in Europe' as part of a dynamic, interdisciplinary, and supportive team. The position is offered on a fixed-term basis until the project end (31.01.2028).

About OpenEuroLLM

Funded by the European Union’s Digital Europe Programme, the project OpenEuroLLM aims to position Europe as a global leader in open and responsible AI by creating a family of Large Language Models (LLMs) that are open, accessible, and aligned with Europe’s regulatory and ethical frameworks. Led by a consortium of 20 partners, the project combines world-class expertise from academia, industry, and open-source communities to provide a high-performing digital infrastructure for industrial and public service applications. 

Alongside its scientific goals, OpenEuroLLM emphasizes the importance of developing a strong community around the development and application of these foundation models to ensure their broad accessibility and adoption. The Tübingen AI Center will lead the community-building efforts, engaging with a wide range of stakeholders to guide and collaborate on OpenEuroLLM’s open-source mission.

Key Responsibilities

• Community Development and Coordination
  • Continuing the administrative coordination of community-building activities among diverse stakeholders to support the development and adoption of the open-source models 
  • Summarize and structure feedback from project partners and public and private sectors (e.g. open-source community, industry, SMEs, HPC networks and policymakers)
  • Supporting the collaboration with related EU projects such as ELIAS, ELLIOT and MINERVA
  • Organizing workshops, networking events and communication channels to maintain a cohesive and active community 
  • Developing and disseminating content for a broader audience (e.g. social media, outreach, policy briefings)
• Project Management and Administration
  • Managing and overseeing all aspects of the EU project work package, including administrative coordination, work package deliverables, timelines, finances and administration
  • Liaising with project partners to ensure effective collaboration and monitoring the progress made by the collaborators of this work package across tasks and milestones
  • Prepare project reports, deliverables, and internal documentation in accordance with EU reporting requirements
  • Support financial and administrative processes (e.g., budget planning, fund tracking, cost reporting)
  • Documenting relevant statistics and creating project status reports
  • Representing the project in meetings, conferences, and dissemination activities

Qualifications and experience

• Advanced degree (MSc or PhD) in a relevant field
• Strong written and verbal command in English and German (C1 level or higher)
• Candidates should meet several of the following competencies:
  • Experience in EU project management, finances and reporting, or other university-associated third-party funding administration
  • Experience in establishing networks and managing multi-stakeholder environments
  • Strong communication and organizational skills, with an ability to work effectively across diverse teams and cultures
  • Aptitude for creating the project’s representation (e.g. web content, newsletters)
  • Experience in managing complex, multi-centric projects, ideally with a focus on AI, research or technology innovation
  • Experience working with European research ecosystems and collaborative networks
  • Familiarity with or interest in learning about responsible AI and open-source development

The offer

The Tübingen AI Center offers an exciting position in science management in a collaborative environment and field of profound societal significance. At the Tübingen AI Center, you will collaborate closely with a diverse team of researchers, students, and professionals, all dedicated to advancing open-source and responsible AI development. Join them in shaping the future of 'AI made in Europe'!

Compensation is based on the public service sector’s collective agreement (TV-L), including comprehensive social benefits and a public transportation subsidy. They offer a development and training program, and the possibility of flexible working hours, taking individual circumstances into account. 

The University of Tübingen is committed to equal opportunity, diversity, and inclusion. Applications from equally qualified candidates with disabilities will be given preference. The employment is carried out by the central administration of the University of Tübingen.

How to Apply

Applications (cover letter, CV, and relevant certificates) should be uploaded to careers.tuebingen.ai by 19.11.2025.